Archive for Blogs

How Does Extraction Work Using GetLinked?

Remember what it was like as a kid on your birthday when you were desperate to find out what presents you’d receive, but your parents were tight-lipped and not willing to even give you the slightest hint as to what was in every perfectly wrapped box?

And it was worse if you had siblings. Those rascals were usually in on the secret, but they wanted to negotiate with you –– give them something they want, and then they’ll share the information you wanted. For example, they’d trade you one measly clue for some of your stash of hidden Halloween candy. Even if you fell for their negotiations (which, if we’re being honest here, happened more often than not!), you’d end up feeling let down, like you’d never be able to extract the data you wanted out of any family members. Try as you may, the boxes would stay wrapped, and you’d fail at finding out the big surprise.

But, here’s the difference between waiting for a childhood present and running a business: As a kid, even if no one encouraged your detective skills, you still always ended up with the present in the end. As a business owner, franchisee, or key decision maker, you know that extracting information is vital to making your procedures run smoothly. There’s no present for patiently waiting for an end result. Either you get the information using smart systems or you pay someone to manually pull the data you need to run your business, which costs a lot of money and takes a significant amount of time…time that you may not have to keep things running smoothly.

When you’re investing in new financial integration software, one of the key differentiating factors between competitors is the type of information you can extract, and how the extraction works.

Here, we’ll explain how GetLinked manages both.

What Kind of Information Gets Extracted?
Here’s the thing: every point of sale software program is different. Some of these POS systems track sales, payroll, deposits, payables, receivables, and more. Others only work with some of those functionalities — not GetLinked.

Here at GetLinked, we’re able to link the data in your point of sales system into any accounting program that has importing capabilities.

The data is formatted for importing into master files and work files. For the master files, the data can be formatted into the chart of accounts, vendors, customers, checkbook, employees, and more. Work files include bank reconciliations, receivable and payables sales transaction entries, general ledger transactions, payroll transaction entries, and more.

How Does Extraction Work?
There are two common ways to extract data using our system — directly using an API or through a file export.

Direct extraction (our preferred method)
In most cases GetLinked can access point-of-sale and time clock data “directly” using an application-programming interface (API). What this means is the software manufacturer provides a utility for integrators to read and write with their database.

GetLinked reads the required data in order to create an accurate financial transaction, such as  balanced journal entries, accurate employee time punches, correct customer invoices, among others. The more established or advanced systems have these direct methods of accessing their data and the majority of GetLinked interfaces use this process.  It’s the preferred method as it allows your interface to be more flexible, accurate, and maintenance free for you.

A file export
The other way to extract data is through a file dump process. The most common file formats are in ASCII (for example, Comma, Tab, DBF, XML, etc.). Most POS systems have an end-of-day process which includes exporting the financial data, such as sales, payables, payroll, and more. These exported data files can then be transferred from each location to your corporate office via polling software, email or internet FTP sites, and other options.

GetLinked will map the file layout of your unique POS system the same way. Once mapped, you only need to load GetLinked software at your corporate office and set the pathname to these exported data files. Wondering why this method is used? Although it can create additional steps in automating transactions, many enterprise systems, like PeopleSoft, JD Edwards, and others still use ASCII exports because it provides an additional layer of security and validation prior to importing into their accounting system.

Most POS systems run an end-of-day process and create exports, yet this data is usually not in a financial accounting format. GetLinked imports this data, arranges in a financial format, validates it, and transfers a balanced journal entry to your accounting system electronically.

If you want to bring the same joy you received when opening up a childhood present into your business practices, we recommend investing in a financial integration software that extracts the data for you and shares it with your accounting systems. GetLinked does just that.

Posted in: Blogs

Leave a Comment (0) →

What Industries Benefit from GetLinked?

Accuracy, efficiency, and speed are critical to your organization’s continued success. But what you’re currently dealing with when it comes to gathering, sorting, and organizing financial data is anything but efficient, accurate, or speedy!
In fact, you or your employees are spending so much time manually integrating and processing information from within your current payroll, sales, and purchasing tools. Exhausting, right? It’s a waste of both time and resources, and you’re fed up and ready for a change.
Right now, you’re looking for a financial integration software specifically tailored to your industry’s intricacies. After doing your research, you’ll find that across industries, our product is the financial integration software of choice.
Here, we’ll share how we help a wide range of industries, a testament to GetLinked’s unparalleled versatility.

Accounting and Bookkeeping

Accounting firms are well versed handling financial data, but they also need software that helps to integrate that data from many different point of sale systems with their accounting systems. They also want the ability to process heavy loads of data in a quick and virtually error-free environment. Working with GetLinked allows them to achieve the integration and data processing that allows them to do their jobs in a more efficient and accurate manner.

Our customers in the accounting industry are experts in managing multiple projects on tight deadlines to keep their customers satisfied. When they partner with GetLinked, these firms decrease cost and margin of error, while also improving productivity, bolstering return on investment, and strengthening relationships with their customers.

Travel

Hotels, resorts, cruise lines, and other travel-related organizations share very similar priorities. These industries are focused on providing an impeccable experience to their valued customers. However, the travel industry faces so many variables and moving parts to navigate an excellent customer experience. Even minor errors prove to have major consequences — for both the industry and the customers they serve.

GetLinked makes your financial work both seamless and flawless—saving time and stress.

By partnering with us, hotels, resorts, cruise lines, or any other subset of the travel industry can stay on top of every transaction, from every revenue center — perfect for both business and pleasure!

Entertainment

Hosting large-scale events requires one eye on the big picture and another focused on details to ensure the experience provided ends in perfection. That’s a lot of pressure on the entertainment industry!

When it comes to casinos, stadiums, arenas, and other entertainment venues, we understand that even their most attentive employees may make unnecessary errors — they’re human after all.

GetLinked helps our entertainment industry customers to manage all their financial nuances and hone your attention on what matters most: your guests. This way, they can focus on providing an exceptional experience, whether it be helping concert goers rock out, feeding a stadium of hungry football fans, or keeping the cards dealt to casino goers. It’s a win-win for everyone!

 Health and Fitness

There’s so much to consider in the health and fitness industry. First, and most importantly, is the health of their customers, but in a business sense, these companies are also stressing about membership fees, sales and equipment costs, employee time clock and payroll data, and more!  Finances take up a lot of brain space (and manual time and effort) for health and fitness organizations.

Smart health and fitness organizations refuse to be swallowed up by the myriad financial details that make their business run smoothly. We help to streamline your processes so you can devote your time to the most important part of your business: Your customers!

 Restaurants and Food Institutions

It doesn’t matter if a restaurant is considered a small-town gem or an international franchise, there’s one thing we know for sure: crunching numbers isn’t the most exciting part of their business! They’d rather focus on providing an excellent customer experience while crafting food that is out of this world.

And let’s not forget about the sector that supplies food as an integral service, like hospitals, schools, or other enterprises that provide thousands of meals every day. With such high utilization, streamlining financial services is integral to being efficient.

GetLinked saves our customers in the restaurant and food industries countless hours by speeding up their accounting transactions for more immediate (and accurate) results—so they can get back to doing what they love best — feeding their loyal customers.

Additional Industries

What we’ve shared above is certainly not an exhaustive list of all the industries we support. From payroll service providers to public and private clubs to franchises and beyond, we’re happy to support organizations from across a wide spectrum of new, burgeoning, and existing organizations. Have a question  about whether our product would fit the industry you’re in? Reach out and ask!

From accounting firms to hotels to casinos, restaurants, fitness centers, and beyond, GetLinked® is transforming industry standards for finance. Learn about what type of customers GetLinked serves , or find out more about how our subscription service works .

Posted in: Blogs

Leave a Comment (0) →

What is GetLinked Software?


This afternoon, you found yourself talking to a colleague about how much of your time gets wasted on administrative tasks. You’re frustrated, and you can’t seem to find the time to finish everything you need to do.

You know these manual tasks are important, but you also know there must be a better way. There must be a more modern way to approach your work. You weren’t surprised to hear your colleague mention GetLinked as a potential solution, because it’s been recommended to you in the past. But you’ve never had the time to research what it is and how it can help. You’re looking for a change, and now you’re seriously wondering, “What Is GetLinked software?”

Here, we’ll explore what GetLinked is and how it can help you free up more time so you can focus on what’s really important at work.

What is GetLinked software?

GetLinked Software is an interface that converts point of sale (POS) and time clock data into “financial” accounting transactions. It also takes the sales data (General Ledger), deposits, payroll, receivables, payables and other financial data and transfers this information into accounting systems or to payroll service providers.

However, the software does more than simply import POS and other remote data. It also validates all the POS information being imported, as well as all the financial data that is transferred to the financial accounting system.

The GetLinked system asks questions such as: 
Does the account number exist?
Does the journal entry balance?
Does the detail distribution of the invoice equal the total invoice?
And more…

Still confused? Don’t be. The basics are that every point of sale or time clock system has a method of exporting  relevant financial data. The secret of GetLinked is its ability to import that raw data, such as POS or time punches, validate it, and convert it into accurate financial data (for example, turning it into an accounting journal entry or payroll processing). Then, GetLinked transfers it to your financial system, like QuickBooks, PeopleSoft, ADP, or others.

Here’s the bottom line:
GetLinked software provides faster and more accurate results for busy businesses while removing the opportunity for human error at the same time.

GetLinked plays nicely

At this point, you might be wondering if GetLinked will work with the systems you’re currently using. You either like the software you’re currently using or you don’t want to deal with the hassle of looking for new systems that will work with GetLinked.

Great news, you don’t have to!

GetLinked integrates with over 1,300 point of sale (POS), time clock, financial, and payroll systems. While we don’t endorse or recommend any particular systems, here’s a list of systems we interface with. Don’t see your specific system? Don’t worry. Here’s how GetLinked software helps with your unique system.

GetLinked offers freedom for busy businesses

Think about everything you could accomplish if you no longer had to manually sort through this information. It’s all possible with GetLinked. All it takes to import and transfer data for multiple locations and date ranges is a single click.

Ready to regain your time (and likely your sanity!)? Find out more about the specific products we offer.

Posted in: Blogs

Leave a Comment (0) →

How Does the GetLinked Subscription Work?


You are the ultimate diligent decision maker.

And we say this not to tease or poke fun — it’s an honorable trait. When it’s time to make decisions about what to purchase in your professional or personal life, you research thoroughly, collect data, analyze similarities and differences, and move forward feeling confident you’ve made the right decision because of all the time and effort you’ve put into the process.

Right now, you’re looking for a financial integration system for your organization , and we’re honored you’re considering GetLinked . But you might be curious about how our subscription-based system works.

Here, we’ll explain the basics of our GetLinked Software Subscriptions (GSS), and how choosing to link up with us will save your company time, effort, and money immediately and in the long term.

What You Need to Know About GetLinked Subscriptions

All of our subscriptions are licensed on an annual basis, which runs from July 1st through June 30th each year.

But it’s not July 1st today, is it? And this leaves you wondering what you’ll be charged and for how long your subscription is valid, right? We understand, and this is one of the most commonly asked questions  we receive.

Great news — our subscription plan is prorated on a daily basis. This means that you’re only paying for the actual time you’re using through the end of the subscription period. So whether you start in November, February, or May, your pricing will be adjusted to reflect the remainder of the subscription year.

And we believe in being upfront with our pricing so that you can factor the cost into your decision-making process . We don’t hide our prices and force you on a sales call to try to close the deal. Our pricing is available to view every day at our online store. Here, you can view what today’s price is to subscribe so you can feel confident knowing you’re getting a great deal for a great product, and not paying for an annual year if you join us after the subscription period begins.

What’s the Benefits of Subscribing?

When you choose GetLinked as your financial integration software, you can rest easy knowing that your annual subscription grants you access to any enhancements to the product, as well as any software updates that occur during that time period. Better yet, we’ll provide you with online documentation, support topics and the technical know-how included in our helpdesk.

If you’re looking for more hands-on help, there are upgrades available to add to your subscription. GetLinked customers can purchase one-on-one support packages through our online store if any need arises in which you want a little extra help.

What Modules Are Included in a GetLinked Subscription?

With so many other tools out there, consumers are forced to purchase an entire program loaded with many modules that will likely go unused as they only need a portion of the product to achieve what they need in their business. The beauty of our software is that you only need to purchase the modules  you actually need.

When you join GetLinked, you have the option to purchase subscriptions in one, more, or all of the following modules, depending on your organization’s needs. The investment is priced per location (profit center) per module.
POSLink (Daily Sales)
PRLink (Payroll/Time and Attendance)
APLink (Accounts Payable)
ARLink (Accounts Receivable)
GLLink (General Ledger)
BRLink (Bank Reconciliation)

 What Interfaces Are Included?

GetLinked integrates with over 1,300 point of sale (POS), time clock, financial, and payroll systems, and with a subscription, you’ll have access to all interfaces for all systems per module. We’d bore you if we listed all of the 1300+ interfaces here, but some of the most popular are Square, Micros, Aloha, ABC Financial Services (Fitness Clubs), Intacct, QuickBooks, ADP, Paychex, US Foods, Sysco, and many more options.

The access to so many interfaces is what so many of our customers love about working with GetLinked, and you’ll have access to the interfaces with a subscription.

What Happens When The Subscription Ends?

If June 30th doesn’t feel too far away, you might be wondering what happens with your subscription. Don’t worry! We’ll notify you in advance of the expiration date with instructions on how to purchase your next annual subscription. So long as there are no interruptions (time or payment) on your part, this process will be seamless!

Here’s something we’re really excited about: customers who choose to continue their annual subscriptions with GetLinked get discounted pricing for most modules so long as they continue to purchase their subscriptions every year without interruption or non-payment. We’re so thankful for our very loyal customers , and this is just one of the many ways we share that gratitude with them.

Also, we understand that sometimes our customers may need to interrupt their service, such as if a location is closed or for other reasons. Because the subscription is sold as an annual subscription, it will stay active until the end of the subscription period with no prorated refunds.

That being said, we currently have a 92% re-subscription rate , and potential customers have access to a trial period to test and make sure our software works best for their organization.

We’re proud of our subscription service, and we’re honored to have so many long-term customers who feel the same. If you feel like you’ve done your due diligence in researching financial integration systems, we hope you’ll join our subscription service. Find out more about the specific products we offer.

Posted in: Blogs

Leave a Comment (0) →