When new Employees or Job/Pay codes are added to your point of sale (POS) or timeclock system they need to be imported into GetLinked and mapped to match the identifiers used by your payroll system.
The following screenshot from the Payroll Import window (PRLink > Payroll Import) shows three common situations where new payroll information needs to be imported and mapped from the POS or timeclock system.
We will address each of the situations separately:
- Missing Payroll ID and Employee Name.
In this situation a time punch has been imported for an employee that GetLinked doesn't currently recognize. To resolve this you need to import new employees from your POS or timeclock system.
(PRLink > Import and Transfer > Select "Employees" Tab > Insert location from Locations Available list > Set From and To Dates > Process Button. Then follow instructions from 2. Missing Payroll ID below to assign Payroll ID numbers)
GetLinked software does NOT support the practice of “Re-Using” Identification Numbers in any system. This includes numbers assigned to Employees, Customers, Vendors, Items, etc. (ex. Assigning an Employee Number that was previously assigned in your Point of Sale or Time Clock system).
- Missing Payroll ID.
In this situation a time punch has been imported where GETLinked knows the employee name but a Payroll ID has not been assigned. To resolve this you need to assign a Payroll ID under the Employee Import window.
(PRLink > Employee Import > Select Location > Assign Payroll ID to blank employee records)
- Missing Job and Pay/Ded Code.
In this situation a time punch has been imported where GETLinked doesn't have an assigned Job Code or Pay/Ded Code. To resolve this you need to import new Job Codes and Pay/Ded Codes from your POS or timeclock system (Job Codes should be imported before Pay Codes).
(Setup > PRLink > Job Titles or Pay Codes > Select location > Set Date > Import > Assign Job Titles or Pay/Ded Codes to blank records)
Please review other Forum topics for more details:Re: Micros Payroll Interface